What are AFAs?

Academic Field Activities (AFAs) are university-recognized learning activities outside the regularly assigned classroom that fully or partly fulfill an academic requirement as defined or described in the official course syllabus or program catalogue.

Types of AFAs

Memo No. OVCAA-BMP 17-094-C   –   Academic Field Activities: Second Update of Typology
(03 March 2017)


Administrative Procedures

Flowchart and Checklist of Requirements for MOU & MOA Processing  –   MOA & MOU Processing (Student Internship Program in the Philippines)

Flowchart and Checklist of Requirements for AFA Type 1A

Forms and Guidelines for Practicum or Internship Program in the Philippines (UPD Academic Field Activity Type 1A)

Flowchart and Checklist of Requirements for AFA Type 1C, 2A & 2B –   Academic Field Activity Flowchart (AFA Type 1C, 2A and 2B)

Forms and Guidelines for Short-Term Field Activity (UPD Academic Field Activity Type 1C, 2A and 2B)


Frequently Asked Questions
  1. Do we need the permission of the Dean for AFAs inside UP?
    • No. Approval from the Department Chair/Head is fine.
  2. Do we need the permission of the Dean for AFAs outside UP?
    • Yes.
  3. What is the format for the MOA?
    • You may use the MOA of the partner host training establishment
    • You may access the MOA template via https://tinyurl.com/OFAFormsAndGuidelinesRevised by clicking Forms → AFA Type 1A → Accomplished by the faculty → Pre-internship/practicum → MOA/MOU Template
  4. Is there available insurance?
    • The UP System procures insurance for undergraduate students every year. As of today (September 2020), the student insurance program has already expired. You may get your personal insurance from insurance companies.
  5. What if the MOA/MOU is still in process, can the students begin their internship already?
    • You may use the Internship Contract/Agreement which includes the specific details of the internship for the meantime. The duly processed and notarized MOA/MOU should still be submitted for BOR confirmation.
    • You may gain access to the Internship Contract/Agreement template via https://tinyurl.com/OFAFormsAndGuidelinesRevised by clicking Forms → AFA Type 1A → Accomplished by the faculty → Pre-internship/practicum → Internship Contract or Agreement Template
  6. What forms do we need to accomplish when conducting AFAs?
    • For UPD Academic Field Activity Type 1B, 1C, 2A, and 2B:
      • AFA Request Form (OVCAA OFA Form No. 01)
      • Student Participation Agreement (OVCAA OFA Form No. 02), which will be kept by the faculty-in-charge for safekeeping
      • The Summary List of AFA (OVCAA OFA Form No. 03) is submitted two (2) weeks prior to the official start of classes.
    • For practicum/internship:
      • Internship Request Form (OVCAA OFA Form No. 04)
      • Endorsement letter of the proposed partnership addressed to UP Chancellor
      • Draft MOA/MOU (submit the draft in word file to ofadiliman@up.edu.ph )
      • Certification stating that the partnership will not require additional budget allotment
      • Secretary’s Certificate/Board Resolution (required by DLO for companies whose signatories are not the owner/head)
      • Medical certificate (The submission of medical certificates is currently being waived due to the inaccessibility of students to procure one from hospitals and/or clinics during the COVID-19 pandemic)
      • Parental/Legal Guardian Consent
      • NOTE: We only process local internships and those required in the approved curriculum.
    • For UPD Academic Field Activity Type 4:
      • Independent AFA Request Form (OVCAA OFA Form No. 07)
      • Summary List of Students Participating in Independent Academic Field Activities (OVCAA OFA Form No. 08)
      • Student Participation Agreement (OVCAA OFA Form No. 02), which will be kept by the faculty-in-charge for safekeeping
      • The Summary List of AFA (OVCAA OFA Form No. 03) is submitted two (2) weeks prior to the official start of classes.
  7. What is the process for inbound internships?
    • Same process with the outbound internships
  8. What is the process for unplanned/sudden AFAs?
    • The forms should be submitted one (1) month prior to the conduct of AFAs. However, in the event of sudden AFAs, the approval must come from OFA.
  9. What are the requirements to be submitted if there is a van/bus rental?
    • If the driver is personal, submit a copy of the driver’s license
    • If company van/bus rental, submit a copy of the driver’s license together with the company details
  10. Do academic units still need to submit OVCAA OFA Forms despite the remote learning set-up due to COVID-19?
    • Yes. If the course (pre-pandemic) used to conduct an AFA, the faculty-in-charge must fill out the revised OVCAA OFA Forms. This is to ensure that we are able to monitor how academic units have redesigned their AFAs due to the pandemic and remote learning set-up.
    • The revised forms may be accessed via https://tinyurl.com/OFAFormsAndGuidelinesRevised
  11. Are OFA AFA Forms applicable to independent internships?
    • No. OFA only processes and monitors AFAs included in the syllabus of the course. If the internship is optional and is not required by the course or the program degree, it is considered independent and is not within the scope of OFA; thus, the AFA forms provided by OFA are not applicable to independent internships.