Face-to-face Academic Field Activity Guidelines

The Office of Field Activities Diliman shall implement different processes for Internship/On-the-Job Training/Practicum, On-Campus, Off-Campus, National Service Training Program (NSTP), and Special Face-to-Face AFA requests. The safety of the AFA venues, compliance with minimum health and safety protocols, coordination with the concerned LGU (if necessary), medical clearance (if applicable), and insurance requirements (if applicable) of AFA participants shall be ensured by the College before a request and other usual documents related to AFA implementation are forwarded to OFA Diliman via email at ofadiliman@up.edu.ph.

The academic unit may constitute a technical committee to facilitate the evaluation of the requirements for the safe F2F implementation of the unit’s AFAs. It shall ensure that the following are in order: 

a. safety and compliance of AFA venues with the COVID-19 minimum public health standards 

b. proper consultation with the students and stakeholders

c. any document indicating LGU approval. There must be proper coordination with the LGU that holds jurisdiction over the AFA venue/s.

d. unit’s comprehensive health and safety protocols

e. adherence of F2F AFA participants to the minimum health and safety protocols

The Certificate of Authority for F2F AFAs signed by the Chancellor will no longer be required starting 2nd semester of A.Y. 2022-2023. The formerly required LGU approval for Off-Campus Academic Field Activities, in accordance with the latest Commission on Higher Education (CHED) Memo, has also been amended and is no longer required. However, the Faculty-in-Charge must secure proof of LGU/NGO coordination if deemed necessary. Should the units conduct face-to-face (F2F) Academic Field Activities, please ensure the unit’s compliance with CHED-DOH Joint Memorandum Circular No. 2021-001.

The following prescribed OFA Diliman forms and requirements also do not cover voluntary internships and can only be utilized by courses with internships that are included in the program’s curriculum.

Access the UP Diliman Face-to-Face Academic Field Activity Guidelines Second Semester AY 2022-2023 here.

1. On-campus AFAs

The following are links to editable forms for On-campus AFAs to be accomplished by the faculty-in-charge: 

  1. Summary Report of Face-to-face On-campus Academic Field Activities 
  2. AFA Evaluation Form

2. Off-campus AFAs

The following are links to editable forms for Off-Campus AFAs to be accomplished by the faculty-in-charge.

  1. Face-to-face Academic Field Activity Request Form
  2. Student Participation Agreement (to be filled up by each student)
  3. AFA Evaluation Form

3. Special face-to-face AFAs

The following are links to editable forms for Special Face-to-Face AFAs to be accomplished by the faculty-in-charge.

4. Internship, On-the-Job Training, and Practicum

PRE-INTERNSHIP REQUIREMENTS

1. Approved MOA/MOU* (To be collated and submitted by the faculty-in-charge/internship coordinator for MOA Processing)

a. Endorsement Letter from Dean Template
b. Budget Certification from Dean Template
c. MOA/MOU Draft Template
d. Secretary’s Certificate of HTE Rep Template
e. Valid ID of HTE Rep

2. Internship Contract or Agreement Template

3. Face-to-face Academic Field Activity Request Form

POST-INTERNSHIP REQUIREMENTS

1. AFA Evaluation Form

5. NSTP AFAs

The following are links to editable forms for NSTP AFAs to be accomplished by the faculty-in-charge.

  1. Summary List of NSTP AFAs
  2. AFA Evaluation Form

Other Requirements

The following are other requirements (if applicable) to be accomplished by the faculty-in-charge.

  1. Student Insurance
  2. Medical Clearance
  3. LGU/NGO Coordination

Renewal of Previously-approved AFAs

The following are links for renewal of previously approved AFAs to be accomplished by the faculty-in-charge.

On-campus AFAs

  1. Summary Report of F2F AFA

Off-campus AFAs

  1. AFA Renewal Form
  2. Student Participation Agreement

SERVICE TO THE NATION FEATURE COLLECTION